Collection Management
Inventory Plus
Many libraries haven't performed a full inventory of their collections in more than a decade. After all, who has the time? As part of your assessment and collection management plan, Backstage can take on the daunting task of inventorying your collections. Because we specialize in serving the unique needs of libraries, we offer a wide range of additional services for expanding your inventory project—the plus in inventory plus, if you will—to accomplish more of your collection management goals.
contact backstage
Taking inventory of a library collection

Collection Management

Inventory

The root of an inventory plus project is, of course, the inventory. We load your catalog database into our our inventory software. Then our team of technicians methodically checks each and every item in your collection to make sure it’s accounted for. As each book is scanned, a digital time stamp is created, confirming that the item is accounted for. We generate reports that can help you assess the health of your collection. These reports can include missing items, items physically present but not logged in your database, items placed in the wrong location, and much more.

Along the way, we can also verify that the catalog data accurately corresponds to each physical item and its labels by comparing match points such as title and call number, or any other information you want to confirm.

Inventory

Barcoding

During an inventory, we usually find items that are not properly barcoded and connected to records in your catalog. Labels can be worn or missing. New acquisitions may have been placed in circulation without full processing. Duplicate barcodes may turn up. Catalog data may have minor numerical errors. In an inventory plus project, we can take time to replace missing labels and link those identifiers to your catalog.

Inventory

Brief Record Creation

Some items may be on your shelves that aren’t found in your catalog. As most patrons find materials through search, these items are essentially invisible. Under the direction of experienced catalogers, our on-site teams can gather essential information from the item in hand, create a brief bibliographic record, and link it to the item’s barcode.

Inventory

Full Cataloging

If a brief record isn’t sufficient and your catalogers are already working at capacity, we can send the brief records our on-site crews create to metadata teams in our offices for copy cataloging or original cataloging in any language.

library inventory services

Inventory

Other Services

An inventory doesn’t need to stop with accounting for items on the shelf and records in the catalog. Some popular additions to an inventory plus project include:

  • Placing or Verifying RFID Tags
  • Labeling or Relabeling
  • Rehousing
  • Reshelving, Interfiling, or Separating Collections
  • Moving
  • Reclassification
  • Weeding
  • Cleaning Materials and Shelves
  • Preparing Materials for Digitization

Need something else done? Tell us what you want to accomplish, and we’ll create a project plan just for you.

Learn More

What's Next?

BSLW_image_600x400_4

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

BSLW_image_600x400_3
Latest News

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

BSLW_image_600x400_2
Learn More

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

LIFETIME GUARANTEE

At Backstage, our quality is guaranteed.

Read about our lifetime guarantee.

Tell us about your plans or just say hello.

Contact Us Today

Skip to content